There are various things to cover during a pre-start meeting, so it’s useful to have an agenda prepared in advance. Circulating the proposed agenda prior to the meeting will give attendees the opportunity to review any areas and suggest additional topics which may need to be included.
The first objective at a pre-start meeting is usually to clarify the responsibilities of each party and identify the individual(s) who will take ownership of each area. Once the roles and duties of each individual have been confirmed, lines of communication can be established, and future meeting schedules can be agreed.
In addition to this, pre-start meetings focus on project-specific issues, such as site access protocols, procurement schedules, query resolution strategies, monitoring processes, health and safety regulations, induction programs, mobilisation schedules, nomination instructions, lead-in materials, site conditions, insurance liabilities and any variations to the original plans, as well as any other issues which may affect the upcoming construction.